Vendor Rules and Rates

Kindly be aware that if you have no-showed to any past events organized by Massage is Life, LLC or Jordyn's Light Inc., your application will not be accepted.

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Take note this is the weekend before Mother's Day a great weekend to sell Mother's Day Items and showcase your Father's Day Items you will be offering as well.

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Please double check your schedules before applying.

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Vendor Rules:

1. Application Approval: All vendor applications must be submitted and approved by the event organizer. Approval is based on the variety, quality, and appropriateness of the products or services offered. (1 Business per booth. Businesses cannot share a booth)

   1. Please note not all applications can be approved as vendor types are limited to avoid having repetitive business types at the event and to be fair​

2. Weather: Vendors will be stationed indoors, while the food trucks will be located directly outside the lift gate doors. This event is scheduled to proceed regardless of weather conditions. Seating arrangements, including tables and chairs for eating/socializing, will be available both indoors and outdoors, contingent upon the prevailing weather conditions.

3. Vendor Setup: Vendors are required to bring their own tables and chairs. Although the event is indoors, vendors may set up a 10x10 tent within their designated space.

4. Beverage Policy for Vendors:

   • To ensure a streamlined and cohesive experience for our attendees, please be advised of the following policy regarding beverages:​

     • Our designated food vendors and specific specialty beverage vendor types (Infused, Sea Moss, Lemonade) are responsible for providing all drinks and beverage at the event. Therefore, no other vendors are permitted to sell drinks and beverages at their booths.​

     • Hard Liquor can NOT be sold at this event. Wine, Wine Products and Beer are able to be sold. Any vendors selling these products must get a liquor license for the day and this is an additional cost to the vendor

5. Baked Good Vendors

   1. Please note you are only allowed to sell prepackaged items and cold products that must be stored and maintained at the proper temperature to ensure safety and freshness. Hot and prepared to order items cannot be served.​

6. Setup and Teardown: Vendors must adhere to the designated setup and teardown times. Setup begins at 9:00 AM, and all booths must be ready by 12:00 PM. Teardown starts at 8:00 PM and must be completed by 10:00 PM each day.

   1. ​If vending on both days, vendors have the option to either leave their booth set up or dismantle it.

      1. The building will be locked and secured; however, please be aware that leaving your setup unattended is at your own risk. Recommended to bring sheets to cover your items in your booth if leaving setup.

      2. You may chose to leave your tables and chairs and bulk of your setup and take your products with you.

   2. Vendors are required to remain set up for the duration of the event.

7. Vendor Spots: Will be measured and marked but not assigned, and will be claimed on a first-come, first-served basis.​​ (Please keep your setup within your space.) Certain vendors will have assigned spaces (beverage, baked goods)

8. Booth Maintenance: Vendors are accountable for maintaining cleanliness and orderliness in their booth area during the event. Waste should be properly discarded in assigned disposal locations.

9. Product Restrictions: The sale of illegal or inappropriate items is strictly prohibited. Event organizers retain the authority to request vendors to withdraw any merchandise considered unsuitable. Vendors must possess the appropriate licenses to sell their products; unauthorized sale of brands like Nike, Michael Kors, Gucci, and others is prohibited.

10. Electricity may not be readily available in all areas, particularly in this indoor setting where access to power sources is limited due to a scarcity of outlets. Furthermore, with numerous vendors positioned in the central area of the field, it is imperative to maintain clear walkways free of cords. It is advisable for attendees to have a portable charger or a rechargeable electric power source on hand to ensure uninterrupted access to power.

11. Conduct: All vendors must conduct themselves in a professional and respectful manner. Any behavior deemed disruptive or inappropriate may result in removal from the event without a refund.

12. Compliance: Vendors must comply with all event policies and guidelines.

13. No-show Policy: Vendors who fail to attend the event without prior notice will be prohibited from participating in future events.

14. Late arrivals: Vendors are required to be set up by the event start time. Regrettably, late arrivals will not be accommodated, and refunds will not be issued.

15. The vendor check-in cutoff time is set at 11:30 for arrivals. All vehicles must be unloaded and relocated by 11:45 to prevent disruptions in the walkways during the event. Adherence to this policy is mandatory, necessitating vendors to allot sufficient time for timely arrival at the event.

16. Vehicles must be moved to the further lot once unloaded. Shuttle Cart will bring you back to the building.

17. Security and Liability:

    • Event organizers and the venue are not responsible for lost, stolen, or damaged items or any injuries that may occur during the event. Vendors are responsible for securing their own booths and belongings.

18. Wi-Fi is available

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Policy Regarding Vendors with Children

We recognize that some vendors may need to bring their children to the event. However, please be advised that unattended children are not permitted within the venue. We ask all vendors to ensure that their children are supervised at all times during the event to maintain a safe and professional environment for all attendees. Thank you for your understanding and cooperation.

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Vendor Rates: Pay in Full Option or Pay in two payments Available (Weekend Vendors Preferred) Afterpay an option when paying in full

• (Inside) Standard Booth 10x10 ft (Business Vendors)/ Non-alcoholic beverage vendors (Outside)(10x10 ft): $200 for Weekend Rate or $125 for Individual Days

• (Outsite)Food Truck/Tent Outside ONLY /Mobile Bar (10x20 ft): $250 for Weekend Rate or $150 for Individual Days (Must be permitted by the NYS Dept of Health)​

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• Your spot is not secured until full payment is received. 

• You will receive automated reminders from the invoicing systems. 

• If you select a single date initially and later add the second day, you will be charged for each individual date rather than the price difference from the weekend rate.

• Once approved and payment is made vendors are not able to transfer their spot to another business if unable to attend.

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• Vendor fees are non-refundable as they are promptly used to cover various expenses that are already booked like venue invoice payments, entertainment bookings, rental costs, and more. 

• In the event of a cancellation by the organizer, refunds will only be issued, and vendors should expect the refund to be processed within 3-4 weeks to the original payment method.​

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Payment:

Kindly remain vigilant against fraudulent activities. Angela Jessie exclusively manages this event. Payments must be processed solely through the Field Day Fest Invoice System (Angela Jessie Events). We do not entertain payments made through direct cash apps (Cashapp is an option through the invoice), Venmo, PayPal, or checks.

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By participating as a vendor at Field Day Fest Buffalo, you agree to abide by all rules and regulations outlined above. Thank you for helping us create a successful and enjoyable event for everyone!

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Please note that the venue, Nardin, can only be contacted to verify event if needed. For any vending-related inquiries, please reach out to:

Angela Jessie
Email: fielddayfest@gmail.com

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Secured Vendors

1. Jordyn's Light Inc-Nonprofit (Candle Line, Pregnancy & Infant Awareness Items)

2. The Perfect Mix, LLC (Paint Parties & Paint Kits)

3. LoveXLush (Self Care Products (Body butters, Beard Oils, Lip balms, Foaming hand soaps, soaps, ETC)

4. Cruising is Life Travel