Employee Pay Wellness Pop-Up | Massage is Life, LLC

✨ Employee-Pay Wellness Pop-Up ✨

Bringing chair massage directly into schools, offices, and workplaces that may not have a wellness budget — this option allows staff to pay individually for their own 10-minute session of relief, restoration, and renewal.

Each event delivers the same professionalism, trauma-informed care, and Rooted in Healing experience that Massage is Life is known for — just structured differently. These days are more relaxed, with staff booking time during breaks or when classroom or shift coverage is available.

✅ Session Details

Massage Type: Chair massage only (fully clothed, focused wellness sessions)
Session Length: 10 minutes per participant
Cost per Session: $20 per person (prepaid online)

Sign-Ups Required

4-Hour Pop-Up: 8 minimum / 12 maximum sign-ups
8-Hour Pop-Up: 16 minimum / 20 maximum sign-ups

Each session includes a short sanitization/reset period between clients.
A 30-minute break is scheduled during every pop-up day.
A tip jar will be displayed on-site at all Employee-Pay Wellness Pop-Ups.

All bookings are first come, first served through the Employee-Pay Wellness Pop-Up category in the booking menu.
Once a date is confirmed, your workplace will appear on the menu and has 3 days to fill all available slots.
When full, cards on file are charged to secure each participant’s session.

📆 Booking Guidelines

Available to schools, offices, and workplaces within 20 miles of 14223
Host Responsibilities:
- Obtain administrative or management approval
- Provide a quiet 10′ × 10′ space with outlet access
- Ensure participants have permission to attend during their scheduled time
Timeframes are flexible and coordinated directly via the request form
All participants must prepay — no walk-ins accepted

I utilize a wagon for transport and setup equipment. A ramp or elevator is preferred for accessibility — if these are not available, assistance will be needed for unloading and loading.

🔐 Reservation Terms

The host completes the Employee-Pay Wellness Pop-Up Request Form to reserve a date
Once approved, the date will be added to the booking menu for staff sign-ups
The workplace will have 3 days to reach the required number of sign-ups
When full, cards on file are charged and the date is officially secured

Inclement Weather & Emergencies:
If weather or an emergency school/office closure occurs, the date will be rescheduled at the earliest available opportunity.

Cancellation Policy:

No refunds will be issued for participant or host cancellations
If Massage is Life must cancel, full refunds will be issued within 3 business days

🪑 Space Requirements

A quiet 10′ × 10′ area is ideal to allow for smooth setup and relaxation.
Access to an electrical outlet is required; Wi-Fi preferred for check-in and background music.
Breakrooms, conference rooms, or unused office spaces typically work best.

💰 Why There’s a Minimum Requirement

Unlike corporate wellness events, where I’m paid an hourly rate by the employer, Employee-Pay Wellness Pop-Ups are structured differently — each individual participant pays for their own session.

Because I’m not guaranteed an hourly rate for these pop-ups, a minimum number of prepaid sign-ups is required to protect time, travel, setup, and business costs for the day.

This ensures that:

The event remains sustainable for both the host and Massage is Life
Travel and setup time are compensated fairly
Participants still receive the same focused, high-quality care and relaxed environment that Rooted in Healing is known for

Meeting the minimum simply confirms that the event is viable, while keeping the experience affordable and accessible for everyone involved. 🌿

🚗 Travel Policy

Employee-Pay Wellness Pop-Ups are available to schools, offices, and workplaces within a 20-mile radius of Massage is Life, 1201 Colvin Blvd, Tonawanda, NY 14223.
If your location is beyond 20 miles, a travel fee will apply to help offset travel time, fuel, and equipment transport.
Travel fees are calculated based on total round-trip distance and will be confirmed during the approval process before your date is secured.

💵 Travel Fee Structure

0 – 20 miles: Included
21 – 30 miles: +$25 travel fee
31 – 40 miles: +$40 travel fee
41 – 50 miles: +$60 travel fee
Over 50 miles: Quoted individually based on distance and setup needs

Extended travel may require an earlier setup or later teardown window depending on accessibility or location logistics.

🌿 How It Works for Distant Locations

If your workplace is located outside the 20-mile radius, employees or departments are welcome to pool together to cover the travel fee as a shared cost.

For example:

4-hour Pop-Up (8 participants minimum): A $25 travel fee = $3.13 per person
8-hour Pop-Up (16 participants minimum): A $40 travel fee = $2.50 per person
- Pooling the fee this way keeps the event affordable while ensuring travel, setup, and transport time are fairly covered.
- This collaborative option allows me to extend Rooted in Healing care to workplaces beyond the local service area while maintaining the same professionalism, setup, and grounded energy every participant deserves. 🌸

💳 Travel Fee Payment

If a travel fee applies, it will be invoiced directly to the host once the date is approved and must be paid within 3 business days to confirm the event.
If employees or departments are pooling funds to cover the travel fee, the host will collect those contributions and submit one total payment on behalf of the group.
Travel fees are non-refundable once paid, but will automatically transfer if the event is rescheduled due to inclement weather or emergency school/office closure.

⚠️ Important – Please Read Before Submitting the Form

This form is not for quote requests. All rates and policies are clearly listed above.

By submitting, you confirm that:

You have administrative approval to host
You have a minimum of interested participants ready to sign up
You understand all slots must be prepaid and filled within 3 days

🌿 Ready to Host a Wellness Day?

Gather your team, confirm interest, and once your workplace is ready — it’s time to bring Massage is Life: Rooted in Healing to your staff.

📝 Next Step – Please Read Before Filling Out the Request Form

To make sure the day is successful, I recommend first confirming that enough staff are interested.

Step 1 — Staff Interest Check (Handled Internally by the School):

Send a short email to staff (sample provided below)
Tally interest however you choose — reply email, sign-up list, Google Form, etc.
I recommend gathering a few more than the minimum to account for absences or schedule changes

Step 2 — Once Interest is Confirmed:

Fill out the request form below.
I will create your school’s booking link and email template for staff

📧 Sample Email to Send to Staff

Subject: Interested in a Chair Massage Day at School?

Hello everyone,

We are exploring the idea of hosting an Employee-Pay Wellness Pop-Up with Angela Jessie, owner of Massage Is Life, LLC.

This would give teachers and staff the option to book a 10-minute chair massage for $20, paid individually online.

Sessions are fully clothed, focused on the neck, shoulders, and upper back, and would take place during planning periods, lunch, or when coverage is available.

This option exists because staff at other schools asked if Angela could come more often — not just during employer-funded wellness days.

If you would most likely participate, please let us know (however our school chooses to collect

interest — reply, sign-up list, etc.).

No commitment or payment is required at this time
If enough staff are interested, a booking link will be sent with available time slots
HSA cards and Independent Health Extra Cards are also accepted as payment

Thank you — we’re exploring small ways to bring self-care into the school day.