Welcome to the official vendor application for The Self-Care Expo (Fall Edition) featuring Jordyn’s Light Family Fun Day & Raffle Extravaganza, hosted by Massage Is Life, LLC and Jordyn’s Light Inc.

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Please review all information carefully before submitting.

This is not just a vendor event — this is a collaborative, high-energy experience bringing together wellness, community, family fun, and purpose in one space.

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This form is for vendors who are payment-ready and serious about securing their spot.

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Unfortunately, during past events, many applications were submitted, and time was spent creating individualized approval emails and invoices — but payments were not submitted by the due date. This caused delays in confirming vendors and limited the ability to accept same-type businesses or fill available spaces accurately.

To keep this process fair, efficient, and organized, only submit this form if you’re ready to make payment within 24 hours of approval. This allows me to move forward with other interested vendors in similar categories without delays.

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As a full-time small business owner and nonprofit founder, I dedicate a significant amount of time to organizing and bringing these events to life. Having applications submitted and paid promptly keeps everything running smoothly and allows me to focus on what matters most — marketing, visibility, and creating a successful experience for everyone involved.

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Vendor sign-ups will remain open until September 15th or until all spots are filled — whichever comes first.

Approvals are sent daily — please check your email (including spam/junk folder) for your approval notice and invoice link.

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• Location Details:

  • Address: 1200 Parker Blvd, Tonawanda NY, 14223

  • Venues: DFK Pavilion and Lincoln Park Arena

  • The DFK Pavilion will serve as the eatery area, featuring food and beverage vendors with both indoor and outdoor seating.

 

Event Note

This will mark the 2nd Self-Care Expo and the 3rd Annual Jordyn’s Light event, and I’m truly excited to continue growing this vision.

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Please note that the first Self-Care Expo will take place on May 23rd, so estimated attendance numbers are not yet available at this time. Advertising and marketing remain a top priority to create strong visibility and community engagement — however, attendance can never be guaranteed.

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The Jordyn’s Light Family Fun Day & Raffle Extravaganza has traditionally been hosted at the DFK Pavilion as a more intimate, family-centered event, where guests come throughout the day to enter raffles, enjoy food, and allow kids to play and enjoy activities like bounce houses.

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By combining both events, this experience is being expanded into something larger — bringing together wellness, community, family fun, and awareness in one space.

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Every effort is being made to promote this event across multiple platforms, local communities, and networks to create an engaging and successful experience for all involved.

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🛍 Vendor Categories & Fees

Vendor spaces are filled on a first-approved, first-paid basis.

Each vendor is responsible for reviewing all event policies before submitting an application.

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Vendor Fees

• $100 – Standard Vendor Space (10x10)

  • Includes one 10x10 vendor space within the main event

• $100 – Food Vendors

  • For food trucks, tents, and beverage vendors (outdoor eatery area / DFK Pavilion placement)

• $100 – Workshop Hosts

  • Includes a 3-hour workshop session in the Community Room (setup + cleanup included)

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Vendor fees are used to cover the core costs of hosting the event, including:

• Venue rentals $3,620

• Event insurance

• Marketing and advertising (digital billboard, media features, event promotion)

• Event signage and printing

• Event setup and logistics

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🤍 Jordyn’s Light Sponsorship Opportunities

For businesses who would like to further support the event, we are offering optional sponsorship opportunities for the Jordyn’s Light Family Fun Day & Raffle Extravaganza.

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These contributions directly fund the family-focused experience, including:

• Bounce houses

• Face painting

• Costume characters

• Kids activities and interactive experiences

• Additional elements that bring the Jordyn’s Light portion of the event to life

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This allows us to keep vendor fees accessible while still creating a high-quality, meaningful, and family-centered experience.

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✨ Sponsorship Options

• $200 – Jordyn’s Light Sponsor (No Vendor Space)
  Support the Jordyn’s Light portion of the event without setting up as a vendor

• $300 – Jordyn’s Light Sponsor + Vendor Space (10x10)
  Includes full vendor participation plus sponsorship support

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📣 Sponsor Recognition

Jordyn’s Light Sponsors will receive:

• Logo placement on large outdoor event signage

• Logo placement within the Jordyn’s Light activity area

• Recognition on social media leading up to and during the event

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💳 Important Note

Sponsorship is completely optional and not required to participate as a vendor.

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💳 Payment Flexibility:
You may use apps like AfterPay or Zip to create a one-time card and split your payment if needed (use Massage Is Life when creating your 1x card).

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Indoor Vendors

• Product-based or service-based businesses

• Prepackaged baked goods are allowed

• ⚠️ No on-site food preparation or open food permitted on the field

• Located inside the main expo space (Lincoln Park Arena)

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Food Trucks / Outdoor Vendors

• Food-based businesses operating from a truck or outdoor tent setup

• Located outside near the DFK Pavilion eatery area

• Beverage vendors may set up outdoors with a tent or may be placed inside the DFK Pavilion depending on weather and space

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Workshop Hosts

• Interactive experiences such as candle making, herbal blends, paint parties, or other creative/healing arts

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🎨 Workshop Details

• Exclusive use of the Community Room for a 3-hour session (includes setup + cleanup)

• Time slots available:

  • 1 PM – 4 PM

  • 4 PM – 7 PM

• Tables and chairs are provided (workshops only)​

Workshop Hosts:

• Are responsible for marketing and promoting their session

• May sell products and promote their business during their time

• Must be pre-approved and align with self-care, wellness, or creativity

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🧘🏽‍♀️ Vendor Variety

Because this is a collaborative event, we are intentionally creating space for a diverse mix of vendors, businesses, and organizations.

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While The Self-Care Expo centers around health, wellness, beauty, and self-care, this combined experience also welcomes lifestyle brands, creative businesses, community resources, and family-friendly offerings to create a more well-rounded event.

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We are especially encouraging participation from organizations and resources related to pregnancy and infant loss, aligning with Jordyn’s Light’s mission and the significance of October as Pregnancy & Infant Loss Awareness Month.

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We also welcome interactive and creative vendors — such as t-shirt bars, hat bars, charm bars and other custom or hands-on experiences — especially those offering meaningful options where angel parents can create something in honor of their babies, as well as fun, creative activities for all attendees.

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In addition to wellness-focused vendors, this event will include a broader mix of complementary businesses — such as prepackaged baked goods, specialty items, and other unique offerings — to enhance the overall experience.

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All applications will be reviewed to ensure a strong, well-balanced mix that supports the flow, energy, and overall experience of the event.

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⚠️ Event Policies & Agreements

Please review all policies carefully before submitting your application. By submitting this form, you acknowledge and agree to the following:

 

💳 Payment Policy

• Approved vendors will receive an invoice attached to their welcome email (Check Spam)

• Payment reminders will be sent automatically through Massage Is Life

• Payment for vendor spaces is due within 24 hours of approval (invoice only)

• Unpaid invoices will automatically expire, and the spot will be released

• Sponsorship invoices will be issued separately through Jordyn’s Light Inc.

• Sponsorship payments are due within 7 business days of approval

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🚫 Refunds & Transfers

• All vendor and sponsorship fees are non-refundable and non-transferable

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🎯 Event Focus & Selection

• Vendor categories are reviewed to maintain balance and variety

• Acceptance is not guaranteed and depends on event fit and availability

• One business per booth

• No booth sharing permitted
  (If you are one individual operating multiple businesses, you may represent them within your own booth)

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🎟 Raffle Donations (Jordyn’s Light)

• Vendors are NOT required to donate a raffle prize to participate

• Raffle items are secured separately through Jordyn’s Light from businesses and the community

• If you choose to donate, it is greatly appreciated — but never expected on top of your vendor fee

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⏰ Setup & Event Schedule

• Event Time: 11 AM – 7 PM

• Setup Time: 9 AM – 11 AM (May get an early time if budget permits)

• All vendors must be fully set up by event start time

Important:

• Vehicles must be unloaded and moved by 10:45 AM

• Late vendors will not be permitted to set up (No refunds will be given)

• Vendor spots are measured and marked, but are first-come, first-pick

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⚡ Setup Guidelines

• Vendors must supply their own tables and chairs

• Indoor event — tents are optional (no weights needed indoors)

• Electricity is limited and not guaranteed
  (If you require electricity to operate your business, please indicate this on your application — not for phone charging or personal use)

• No glass products are allowed on the field

• No food or open-top drinks are permitted on the field

• Vendor spaces are not assigned and are first come, first serve during setup

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📢 Communication

• Additional information and reminders will be sent closer to the event date

• Approvals are sent daily — please check your email and spam/junk folder regularly

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🌦 Weather & Venue

• This is a rain or shine event

• Outdoor vendors must provide tents, weights, and appropriate setup

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📸 Promotion & Media

• By participating, you agree that photos and videos from the event may be used for future promotional materials

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🤝 Professionalism

• Vendors are expected to conduct themselves respectfully and professionally at all times

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👨‍👩‍👧 Vendors Bringing Children

• Children must remain at your booth and be supervised at all times

• This is a busy, high-traffic event — children may not roam the venue unattended

Disclaimer:
If children are repeatedly left unsupervised or become disruptive to neighboring vendors or guests, the event host reserves the right to address the situation. Continued issues may result in removal from the event without refund.

We appreciate your understanding and cooperation in helping us maintain a safe, professional, and enjoyable environment for everyone attending.

 

Liability & Responsibility Disclaimer

By participating in The Self-Care Expo featuring Jordyn’s Light Family Fun Day & Raffle Extravaganza, vendors acknowledge that Massage Is Life, LLC and Jordyn’s Light Inc. are not responsible for any loss, theft, injury, or damage that may occur before, during, or after the event.

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Vendors are responsible for securing their own products, materials, and displays at all times. Each vendor agrees to operate their business in a safe, respectful, and lawful manner throughout the event.

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Vendors are expected to hold any required business licenses, certifications, or permits necessary for the products or services they provide. This includes, but is not limited to, health, beauty, food, or bodywork-related services.

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Vendors assume all risk and responsibility for participation and agree to hold harmless and indemnify Massage Is Life, LLC, Jordyn’s Light Inc., event staff, and venue partners from any claims, damages, or liabilities that may arise from their participation in the event.